A Website Administration Data Recording Form is a valuable tool for Web Managers. It is a written record of all the important information you can refer to when working with your website.
Very few people I know can remember all of the account links, usernames and passwords for all of the things you work with in managing a website.
It is also a must have in organizations where there may be a change in who is the web manager from time to time. Having all of this information recorded can save valuable time in any personnel transitions.
Here a link to a PDF document that you can print out and then write in the information on a hard copy you can keep in a secure location – click to view/download. You have our permission to download and make as many copies as you need – you may save a copy of the blank form on your local computer’s hard drive for future reprints.
Yes, it may take you a bit of time to track down all of the information to keep on this form, but just think of how much time you will save versus if you had to track it down every time you needed this data.
You should also make it a practice to update the form when you make changes or have added new items that should be on this form.
Some people will also setup a spreadsheet saved on their local computer’s hard drive. This is okay as long as you can ensure you will not get hacked. Under no circumstances you should save a copy of this information on your website or any on-line storage account – a well versed hacker could get access to it and it’s like you just gave away the keys to the kingdom.